Most people who are using their computer everyday don't realize the risk of loosing their data until the data loss disaster finally happen. There is nothing more frustrating than losing the important files and office documents that you have spent so much time and energy to create, edit, and publish them.
#1 Backup Your Important Files Regularly
Most operating system comes with built-in backup utility. You may use of this utility or third party backup utility to backup your critical files and documents regularly. Typically you can make a backup batch or backup job and then run an automatic schedule to run the job. Save your backup to another disk drive or external drive which separated from main disk drive where the operating system resides. Don't forget to verify your backup!
#2 Use UPS and Power Surge Protectors
A sudden power down or power fluctuations can damage the data on the computer system. A power surge is one of the most common occurrences that can damage your data and potentially cause a hardware failure. Many UPS today comes with built-in surge protector as well as automatic voltage regulator to maintain reliable power output. You don't have to worry about using UPS if you use a laptop, but you still have to use power surge protector to protect your laptop from lightning and power surge.
#3 Save Your Document Immediately and Intermittently
When you open a new document (office document, design graphics, or any document), save your file immediately with a certain name which you can easily find and locate later. Most application software comes with auto-save mode and auto-backup mode. It is best option to activate this feature to make sure your document saved or backed up within a constant interval of time, such as every 5 minutes or so. Or if your software doesn't have such feature, you can safe your work manually every 5 or 10 minutes. Most software has a keyboard shortcut like "Ctrl-S" to save your document immediately.
#4 Install Reliable Anti Virus Software and Scan Regularly
Make sure to use virus protection programs and keep them updated. If you have an extra budget the use a "full version" anti virus software instead of "trial version" or "free version" which only give you a "basic protection". The full version usually give you a complete real-time protection to your computer while you off or online to the Internet. Activate the schedule and scan your computer regularly. Don't to lazy to do it!
#5 Make Sure You Know Exactly Where You Saved Your Files
May it sound doesn't make any sense but for many times I find out that most users save their files without knowing the exact location or save the file with short and meaningless name like data1 or mydata. I recommend you to make a certain folder and organize them into a hierarchy with a category and always save your file with a meaningful name, thanks to a modern operating system today that allows you to save long file name even with a space!
To be continued to part 2.
Some topics to be covered in part 2 are: the danger of e-mail's attachment, firewall installation, working habits to be avoided, and online data backup strategy.
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