Outsource Tax Preparation May Be Right For Your Business

 By: Amitaabh Saboo
Filing tax returns is something that everyone must do, whether they like it or not. The companies of professionals that help businesses with taxes are often very busy during tax season when most businesses rush to make file their taxes to avoid high interests or penalties which may arise from not filing. One of the choices that small businesses have is to outsource tax preparation. Outsourcing can be a more cost effective choice when it is compared to the money you would spend on hiring a certified public accountant. The best reasons to outsource tax preparation include saving money and at the same time improving the entire process.

Consider Your Reasons

Before you start your outsourcing project, you should think of your reasons. A small business owner who is looking to outsource tax preparation in order to save money will need to understand the fees and costs which are associated with the project. You should also have realistic expectations about the savings which you may see. The second reason to outsource tax preparation is to improve the service but understand that having both the savings and the service is an actual possibility when you decide to go with the outsourcing option.

Comparing Costs

When you decide to outsource tax preparation, you should be comparing the current costs to your potential cost after the outsourcing. That is why small business owners should be familiar with the overall cost of tax preparation currently. The prices proposed and any other financial details should also be reviewed by the business owner ahead of time. It is always a good idea to also be familiar with the process and with any impact which the outsourcing will have on your company. Allowing yourself to understand the entire process will make the transition for your business a lot easier.

What The Process Will Entail

The process when you outsource tax preparation can in fact be a very simple one. Your documents as a business owner will be put in a PDF file. The documents that should be included are the 1099s, W-2s and your K-1s. That process should be done by your CPA firm. Once the documents have been scanned, they are sent together with last year's tax file to the outsourcing firm. Once received by them, the company will upload all the tax information so it can be accessed in an easy manner and the returns are prepared.

Security

When there is any financial information involved, one of the concerns which business owners rank higher is the issue of security. It is no wonder that before you outsource tax preparation, you have these concerns. After all, you will be sending very personal financial information thousands of miles away. Talk to the service provider and find out the ways in which their employees are screened and monitored as well as any regulations they have if they ever see a security breach. Being comfortable with the outsourcing company is paramount to your feeling of security and confidence in them when using their services.
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