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Over the years, it becomes quite a tedious job to rummage as well as sort through your files. This has led to an increasing demand for document management software. It is now a whole lot easier to organize your paper documents from paper format into digital archives.
If you are one of those people who have ever accidentally lost or spent far too much time rifling through drawers for that particular file, you may be interested to know that modern technology can change your unorganized drawers full of paperwork into digital format, with many added benefits.
Not all electronic documents are the same. Remember that skit from Sesame Street called "which one of these things is not like the other"? Well, engineering documents are the pink apple and they stand out from all other electronic files. CAD files cannot be properly managed by a standard document management system that handles office files, pdf's, tiff's, etc.
Document management, at least for businesses at the enterprise level, is something few companies are adequately prepared to handle in-house. The process of transferring hard copy documentation into the electronic medium is painstaking, time consuming and expensive for businesses without the proper technology, technology that few companies possess or are financially prepared to invest in.
Document imaging is nothing new, and any office equipped with a scanner has basically the same capability that most third party software developers tout as "state of the art". In truth, the state of the art as far as document imaging is concerned was developed many years ago through a series of inventions that culminated into what we now know as optical character recognition (OCR) scanning.
Electronic document management systems (EDMS) transform the speed and quality of information access. You can now extract needed information from a base of millions of documents. Provided you know how not to be overwhelmed with this potential and how to extract really relevant information and use it, the result can be a dramatic improvement in business decisions.
Your document scanner cannot do much by itself. It's the document scanning software that interprets the light information and produces meaningful results. This article first describes the significance of scanning to document management. Then the criteria that determine the features you want in the scanning software is investigated.
Document imaging systems capture enterprise content that come in the form of paper documents and paper forms that might even be handwritten. The paper-based content is converted into machine-readable and searchable electronic content. This is a process that requires additional processing of the captured image with technologies like OCR to make them machine-readable text, and indexing and Meta tagging to make the document searchable.
In the U.S., document discovery in litigation has its own practices. Efficient document discovery can save large sums of litigation costs. Even in other countries, efficient document "discovery" can substantially enhance the chances of success in lawsuits.
Document imaging can involve photocopying and microfilm or microfiche output, in addition to scanning into digital images. However document imaging and scanning have become so closely associated as to become synonymous.
Not all document destruction services are created equal, and there are a multitude of horror stories from businesses across the country to prove that point. Document destruction, whether in house or through a third party provider, is the process of destroying hard copy materials. More often than not, the need to eliminate the existence of materials such as these has little to do with space management and much to do with keeping sensitive information out of the hands of those who might use it for less than honest purposes.
Document imaging and management software are proliferating in the market. Many solutions come with advanced technologies and innovative features.
Document management has a storage function, as well as a creation, retrieval, backup, and disposal function. This article will focus on the storage function, the what, how and why.
OCR scanning has come a long way since its inception into the mainstream a decade ago, but there is still little in the way of universal quality standards from one method to the next. Different software applications promise reduced error rates, but are they capable of delivering professional quality OCR to the masses at an affordable price point?
Medical document imaging can transform medical practice by capturing patient charts in an electronic form. Unlike paper charts, practitioners can access electronic charts with utmost ease, by clicking a mouse (or touching their PDA). Whereas they had to wait for the paper chart earlier, now the chart is available to them instantly.
Digital document imaging integrates paper documents into the electronic workflow of organizations. This process can be facilitated with a combination of peripherals and application-integration solutions.
Along with Content Storage, Preservation, and Delivery, Capture is one of the key components of Enterprise Content Management. This article will explore the ways content is captured in ECM systems.
Some businesses expand their scope and geographical reach from behind a telephone or computer, while others have the need to be present wherever business is being conducted. For the latter, expansion requires well thought out planning in order to make existing resources available to new locations. When those resources are hard copy documentation, expansion can quickly become a nightmare.
Document imaging involves converting paper documents into electronic images. These images need further processing to make them into true electronic documents. This is because any text in the image, while readable by humans, is not readable as text characters by computer systems.
Does document management software generate any business benefits? If they do, what are these benefits?
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